Privacy Policy

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 Privacy & Cookie Policy

1. Introduction American Rugby Scholarships Ltd is committed to safeguarding your personal data. This Privacy & Cookie Policy explains how we collect, use, store, and protect your personal data, as well as your rights and how the law protects you. It applies to past, present, and prospective students of American Rugby Scholarships Ltd and other individuals who interact with us, including visitors to our website.

2. Who We Are American Rugby Scholarships Ltd (Company No. 16296962) is the data controller responsible for your personal data. References to "we," "us," or "our" refer to American Rugby Scholarships Ltd.

For any privacy-related inquiries, please contact our Data Privacy Team: Email: melynib@americanrugbyscholarships.com

You have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at www.ico.org.uk, though we encourage you to contact us first to resolve any concerns.

3. Changes to This Policy & Your Responsibility We may update this policy periodically, with changes posted on our website. This version was last updated in March 2025.

To ensure accuracy, please notify us of any changes to your personal data during your relationship with us.

4. Personal Data We Collect Personal data refers to information that identifies an individual. We collect, use, store, and transfer various types of personal data, including:

• Identity Data: Name, date of birth, gender, national insurance number, passport details, and photographic identification.
• Contact Data: Email address, phone number, and postal address.
• Education Data: Academic history, exam results, and extracurricular activities.
• Financial Data: Bank details and payment information.
• Technical Data: IP address, login data, browser type, time zone settings, and device information.
• Usage Data: Information on how you use our website and services.
• Marketing & Communication Data: Your preferences for receiving marketing from us.

In certain cases, we may process sensitive data, such as information on race, ethnicity, religious beliefs, or health, only when legally justified or with your explicit consent.

Failure to provide necessary personal data may prevent us from delivering requested services.

5. How We Collect Your Data We gather data through various means, including:

• Direct Interactions: Filling out forms, communicating via email, phone, or in-person interactions.
• Automated Technologies: Cookies and analytics tools that track website usage.
• Third-Party Sources: Information from educational institutions, analytics providers like Google, or publicly available sources.

If you provide us with personal data of third parties (e.g., family members), you confirm that you have their consent to share their information with us.

6. How We Use Your Personal Data We use personal data only when legally permitted, including:

• To fulfill contracts: Providing our services, including university placements.
• To respond to inquiries: Addressing your requests and communication.
• To manage and protect our business: Including website maintenance, fraud prevention, and compliance with legal obligations.
• For marketing purposes: Sending relevant information with your consent (which you may withdraw at any time).

We do not engage in automated decision-making based on personal data.

7. Data Sharing We may share your personal data with:

• IT service providers for system administration.
• University representatives and coaches.
• Regulatory authorities when legally required.
• Business partners in joint activities.
• Trusted third parties in case of mergers, acquisitions, or business restructuring.

We ensure all third-party service providers comply with data protection laws and do not use your data for unauthorized purposes.

8. International Data Transfers If we transfer your personal data outside the UK or EEA, we take appropriate measures to ensure data protection compliance, such as using contractual safeguards or obtaining your explicit consent when necessary.

9. Data Security We implement security measures to protect personal data from unauthorized access, alteration, or loss. While we take precautions, online data transmission is not entirely secure, and users should take appropriate measures to protect their data.

10. Data Retention We retain personal data only for as long as necessary to fulfill the purposes for which it was collected. In some cases, anonymized data may be used indefinitely for research or statistical purposes.

11. Your Legal Rights You have rights regarding your personal data, including:

• Access: Request a copy of your data.
• Correction: Request corrections to inaccurate data.
• Erasure: Request deletion of data when no longer necessary.
• Objection: Challenge processing based on legitimate interests.
• Restriction: Limit how we process your data in certain circumstances.
• Data Portability: Request transfer of your data to another entity.
• Withdraw Consent: Withdraw consent for marketing communications.

To exercise these rights, contact us at melynib@americanrugbyscholarships.com. We respond to legitimate requests within one month.

12. Cookies & Website Tracking We use cookies to enhance your browsing experience and analyze website performance. You can manage cookie preferences through your browser settings. Note that disabling cookies may impact website functionality.

We use Google Analytics to track website usage, which helps improve our services and marketing effectiveness.

13. Changes to Data Processing Purposes We will only use your data for its original intended purposes. If we need to use your data for a new purpose, we will inform you and explain the legal basis for the change.

For any inquiries regarding this Privacy & Cookie Policy, please contact us at melynib@americanrugbyscholarships.com.